DRAFT MINUTES September 4 , 2002

The Village Board of Trustees met in regular session on September 4th, 2002, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Trustee Sherry Catt, Trustee Myrl Littlejohn, Trustee Carole Jones, Trustee Jack Gallion, Trustee Bonnie Finn, Trustee Bill Hatch, Treasurer Jan Miller and Village Clerk Ladora Boyd.

Others Present: Public Works Superintendent Gary Lanter, Linda Cravens (Oblong Gem), Police Chief Chad Pusey, Lisa Ulrey (Robinson Daily News), Part-time Officer Greg Coker, Part-time Officer Bill Rutan, Public Works Office Manager Dale Davis Custodian Byron Sanders, Della Workman (Oblong Ruritan's) and Kim Priest. For The Executive Session: Frank Weber (Village Attorney).

1. The meeting was called to order at 7:00 PM by Mayor Waldrop.

2. The Regular Meeting minutes of August 7th were approved with a motion by Bill and a second by Sherry. All ayes, motion carried.

3. There was one addition to the agenda this month. Della Workman, from the Oblong Ruritan's, came before the board to present a check for $875 that will be designated for lights at the Mini Park. This money was from proceeds of the Oblong Ruritan Chicken Noodle Dinner on August 18th. -The mayor stated that Wal-Mart said they would match the amount the Ruritan received up to $1,000.

4. There was one delinquent water bill customer at the meeting this month. Kim Priest stated that she would be able to pay her delinquent water bill on Friday, September 6th. The board agreed to the extension.

5. Motion by Bill, with a second by Jack to change the health insurance from Pekin Value Plus ($250 deductible; 90/10 copay) to Pekin Value Plus ($500 deductible; 80/20 copay). All ayes, motion carried.

6. The board decided to table the signing of a contract with TowerLink America, LLC until next month due to some questions about the existing antennas.

7. Motion by Jack, with a second by Carole, to adopt Ordinance #2002-0-443 "Simplified Municipal Telecommunications Tax" at 1% of gross charged by telecommunication retailer. All ayes, motion carried.

8. Motion by Carole, with a second by Bonnie, to adopt Ordinance #2002-0-444 "Tax Levy". All ayes, motion carried.

9. Motion by Sherry, with a second by Jack, to adopt Resolution #02-4 "Homecoming Parade Permit". All ayes, motion carried.

10. Motion by Jack, with a second by Bonnie, to adopt Resolution #02-5 "Halloween Parade Permit". All ayes motion carried.

11. Under Mayor's Comments, Keith stated that the Village would be receiving a parcel reimbursement of Greg Coker's training. Keith stated that out at the TIF area there is going to be a basement poured in the near future. Keith also stated that the Mini Park is taking shape, the gazebo is almost complete and that there are some people up there now doing some landscaping. Chad was asked about the problem on East Indiana Street and the corner of South Jackson Street. Chad stated that since the one-way traffic has been reinstated there has not been any problems with speeding.

12. The treasurer's report was given by Jan. Bill stated to the Board that the Finance Committee decided to leave the CD that came due on August 21st with First Robinson Savings Bank at a renewal rate of 3.7%.

13. Motion by Sherry, with a second by Carole, to pay the bills that were on the voucher and any utility bills or any bills that will incur a late charge. All ayes, motion carried.

14. Reports of Committees:

A. Police: Carole stated that everyone had a copy of the monthly police report. She mentioned that the Chief has pasted his test and requirement for the State of Illinois to be a officer in Illinois. Carole stated that both squad cars now have the video cameras installed. The Chief and Sgt. Fear will be going to school for the correct use of the video cameras on September 20th at Vandalia. The Chief stated that he has order another Portable Breathalyzer out of the DUI Funds. Carole stated that Officer Rutan has finish all the paperwork required for the final payment on the COP's Grant.

B. Buildings and Park: Sherry asked Gary if there was a problem with the fountains out at the Park. Gary stated that he had just found out yesterday (September 3rd) that the fountains were not running. He stated that the fountains were somehow tripped off. Gary also stated that after turning the fountains back on that the small one is not working at all. He stated that, as soon as he can get a boat, he'll go out and see what is wrong with the small fountain. Gary stated that Wayne's Tree Service has taken down some of the dead trees out at the Park but he still has some to take down. Gary asked if there was any landscaping to be done on the west side of the memorial wall out at the park.

C. Sidewalks and Lights: No Report.

D. Street and Alley: No Report.

E. Water and Sewer: Bonnie stated that the committee had met to discuss the purchase of a new handheld system from US Filter cost would around $9,400, but if the Village would agree to buy 250 touch read meters at a cost of $93/each then the system would only cost $1,500. Bonnie stated that the Water Department usually purchases 100 meters a year. Motion by Bill, with a second by Bonnie, to purchase 250 touch read meters at a cost of $93 and also purchase the handheld system at cost of $1,500 from US Filter. The total cost would be $24,750. Ayes: Bill, Bonnie, Jack, Myrl, Sherry. Nays: Carole. Motion carried. Bonnie stated that Gary would like permission to attend a state conference on December 11th and 12th in East St. Louis. The cost would be $200 plus motel possibly 2 nights. It was granted.

F. Finance: Bill stated that there was nothing else.

15. Motion by Carole, with a second by Bill, to enter into executive session to discuss litigation against the Village, at 8:07 PM. All ayes, motion carried.

16. Motion by Bill, with a second by Carole, to come out of executive session at 8:59 PM. All ayes, motion carried.

17. A motion to adjourn at 9:00 PM was made by Carole, with a second by Sherry. All ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk


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