Council Minutes and Agenda's


April 2, 2003

The Village Board of Trustees met in regular session on April 2nd, 2003, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Clerk Ladora Boyd, Trustee Bill Hatch, Trustee Bonnie Finn, Trustee Jack Gallion, Trustee Carole Jones, Trustee Sherry Catt and Treasurer Jan Miller.

Absent: Trustee Myrl Littlejohn.

Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Sgt. Larry Fear, Custodian Byron Sanders, Debi Wilson, Linda Cravens (Oblong Gem) and Demaree New, Kip Davis and Sharon Preston.

1. The meeting was called to order at 7:00 pm by Mayor Waldrop.

2. The Regular Meeting minutes of March 5th were approved with a motion by Sherry and a second by Bonnie. 5 ayes, motion carried.

3. There were no additions or deletions to the agenda this month.

4. There were no delinquent water bill customers at the meeting this month.

5. Kip Davis (Crawford County 4-H) came before the board to ask permission to tear out the old 4-H wash rack and build a new wash rack with a fence around it. Mr. Davis said that the new wash rack would measure about 35' x 60'. Motion by Jack, with a second by Carole, to allow the 4-H to tear down the old rack and build a new one. 5 ayes, motion carried.

6. Sharon Preston came before the board to talk about the horseshoe pits and the need for upkeep. She stated that she and her husband have been doing most of the upkeep. They would like some help from the Village. The board decided to maintain only four sets of horseshoe pits.

7. Motion by Bill, with a second by Carole, to go into executive session at 7:17 pm to discuss personnel. 5 ayes, motion carried.

8. Motion by Sherry, with a second by Bill, to come out of executive session at 7:30 pm. 5 ayes, motion carried.

9. Motion by Sherry, with a second by Carole, to adopt Ordinance #2003-0-451 "Payroll Ordinance" which gives a $0.35/ hour raise to all employees with the exceptions of the custodian ($1/hour raise), police sergeant ($1/hour raise) and Utility Worker (no raise). Ayes: Bill, ,Bonnie, Carole and Sherry. Nays: Jack. Motion carried.

10. Motion by Bill, with a second by Sherry, to adopt the Working Budget for Fiscal Year 2004. 5 ayes, motion carried.

11. Under Mayor's Comments, Keith asked that the Village Board give permission for the St. Jude Bike-a-thon on April 26th from 9 am to 12 pm (Noon). Motion by Bonnie, with a second by Carole, to allow the bike-a-thon. 5 ayes, motion carried. The mayor stated that SpringFest would be May 8th, 9th and 10th. This is the sixth year for the SpringFest. Rain or Shine there will be Fireworks. Motion by Sherry, with a second by Bill, to allow the Chamber of Commerce to use the park for SpringFest. 5 ayes, motion carried. Keith stated that on May 2nd at 1:30 pm the bids will be opened for the Water Tower Project. The mayor also stated that the committees will be changed effective May 1st. On March 26th, the mayor was in Springfield and talk to some of the state representatives asking for help with the Route 33 Project. Spring Clean-Up will be April 11th. The mayor called to talk with Jamax about some problems that the Village is having with pick-up. The mayor, clerk and Trustee Gallion will be canvasing the Votes will be Friday, April 4th at 10 am.

12. The treasurer's report was given by Jan. Jan stated that the Village had made their first principal and interest payment to USDA Rural Development. She feels that the Village can now put the Water Bond & Interest and the Water Reserve accounts into repos instead of a savings account, since these are accumulating a higher fund balance. Jan stated that after all the bills are in this month, she will see if there is a sufficient balance to transfer funds to their respective repos.

13. Motion by Bill, with a second by Jack, to pay the bills that were on the voucher and any utility bills, bills that will incur a late charge or reimbursements to employes. 5 ayes, motion carried.

14. Reports of Committees:

A. Police: Carole said that everyone had a copy of the monthly police report. Carole stated that the fines are doubled from last month. Carole stated that the Chief had gone around and talked to all the Village board members about changes needed in the Police Policy and Procedure Manuals. Motion by Bill, with a second by Sherry, to change wording of the Police Policy and Procedures Manual. 5 ayes, motion carried. The Chief stated that he would update all the manuals with the new wording.

B. Buildings and Park: Sherry stated that there was a light burned out at the entrance to the park. Possibly the Village will have an open house late June or early July at the new shop building. Gary stated that he had worked a deal with the Crawford County 4-H that Gary and his guys will be taking the old concrete out with the understanding that the Crawford County 4-H will buy some supplies for Gary and his guys to make a concrete pad for pipes to lay on and other item stored on pallets.

C. Sidewalks and Lights: No Report.

D. Street and Alley: There have been some problems with parking down at the grade school. Motion by Jack, with a second by Bonnie, to put up sign stating no parking from South Washington Street to South Jefferson Street on the south side of West Misssouri Street. 5 ayes, motion carried.

E. Water and Sewer: Bonnie stated that Gary and his guys will be flushing hydrants later on this month.

F. Finance: Bill asked Jan if there was anything else that needed to be discussed. There was nothing more.

15. A motion to adjourn at 8:10 pm was made by Jack, with a second by Carole. 5 ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk