Council Minutes and Agenda's

February 5, 2003


The Village Board of Trustees met in regular session on February 5th, 2003, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Clerk Ladora Boyd, Trustee Bill Hatch, Trustee Bonnie Finn, Trustee Jack Gallion, Trustee Carole Jones, Trustee Myrl Littlejohn, Trustee Sherry Catt and Treasurer Jan Miller.

Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Patrol Officer Greg Coker, Tom Compton (Robinson Daily News), Custodian Byron Sanders, Demaree New, Melody Woods and Jessica Courtney.

1. The meeting was called to order at 7:00 PM by Mayor Waldrop. The Mayor asked that those present at the meeting observe a moment of silence for the Columbia Space Shuttle crash victims.

2. The Regular Meeting minutes of January 8th and Special Board Meeting minutes of January 23rd were approved with a motion by Carole and a second by Sherry. All ayes, motion carried.

3. There were no additions or deletions to the agenda this month.

4. There were two delinquent water bill customers at the meeting this month. Melody Woods came before the Board to ask for an extension. She stated that she would pay her water bill on February 20th. Jessica Courtney came before the Board to ask for an extension. She stated that she would pay her water bill on February 7th. The Board agreed to both of the extensions.

5. Keith stated that he had asked Gary to go over the following ordinances. Gary went over the high points of all the ordinances. Keith asked if there were any questions from the Board.

6. Motion by Bonnie, with a second by Sherry, to adopt Ordinance #2003-0-448 "An ordinance to amend Chapter 38, Utilities, Article IV - Utility Rates, Division III - Sewer Rates, Section 38-4-16, of the Revised Code of Ordinances of the Village of Oblong, Crawford County, Illinois". All ayes, motion carried.

7. Motion by Jack, with a second by Carole, to table the ordinance dealing with a render aid agreement until the March 5th Board Meeting. All ayes, motion carried.

8. Motion by Bill, with a second by Carole, to adopt Ordinance #2003-0-449 "A Water Conservation Ordinance for the Village of Oblong, Crawford County, Illinois". All ayes, motion carried.

9. Motion by Jack, with a second by Bonnie, to permit the Labor Local #1280 to collect donation at the 4-way stop on Saturday, May 17th, from 9 am to 1 pm. Ayes: Bill, Bonnie, Jack, Myrl and Sherry. Nays: Carole. Motion carried.

10. Under Mayor's Comments, Keith stated that all the departments need to start working on their individual budgets. The budgets need to be turned in to Ladora by 12:30 pm on March 19th. Keith stated that this year's total budget was $975,000.00, he would like for next year's budget to be at $900,000.00. Keith stated that he had received a letter from Illinois EPA stating that they had received the ordinance that the Village had passed on January 23rd and were happy with it. The Village's EPA loan will be for up to $750,000.00. Keith stated that the trustees had a copy of the estimate cost of the South Range Project, which is $121, 193.06 ($85,000.00 from Motor Fuel Tax Fund and the rest from Street & Alley [General 2]). {See attached Estimate} Bill asked what the County's dedication to this project was. Gary stated that the County would work on their portion on south for another 200 feet.

11. The treasurer's report was given by Jan. Jan stated that she would look at the checking account balances after all the bills were in and then after the last payroll for this month to see if there can be any transfers from checking accounts to the respective repos.

12. Motion by Sherry, with a second by Carole, to pay the bills that were on the voucher and any utility bills or any bills that will incur a late charge or reimbursements. Ayes: Bill, Carole and Sherry. Nays: Jack and Myrl. Abstains: Bonnie. Motion carried.

13. Reports of Committees:

A. Police: Carole stated that everyone had a copy of the monthly police report. Carole stated that the Police Chief will be going to school in May sometime for field training school that is mandatory. Carole stated that the Drug Identification for street officers that was schedule for January 22nd, 2003, has been reschedule for March 10th, 2003, from 6 pm to 9 pm at the Municipal building. Carole stated that the Chief will be advertising the sale of the 1991 Chevy squad car by sealed bids to be open at the March 5th Board Meeting. The sealed bids will be accepted until 4 pm on February 28th, 2003. The ad will read that any and all bids may be accepted or rejected. The Chief stated that he had had some citizen ask if they could ride with a police officer while they are on duty. The Mayor did not think this would be a good idea, but he did encourage the Trustees to ride with them sometime to see what all is done during a shift.

B. Buildings and Park: Jack stated that Byron had been approached about having a baby changing station in the women's restroom. Byron stated that he had talked to Chad Fisher of LinCo Services, Inc. and got a price of $176.00 for the changing station and $69.00 for Protective liners (320 per carton). Jack is opposed to this idea. Motion by Sherry, with a second by Bonnie, to purchase one baby changing station. Ayes: Bill, Bonnie, Carole, Myrl and Sherry. Nays: Jack. Motion carried.

C. Sidewalks and Lights: No report.

D. Street and Alley: Keith stated that the committee met on January 29th at 8:30 am. (See attached minutes).

E. Water and Sewer: Gary stated that there have been a lot of water leaks this past month. The committee met on January 14th at 7:30 am. (See attached minutes).

F. Finance: Bill asked Jan if there was anything else that needed to be discussed. Jan said there was nothing more.

14. A motion to adjourn at 7:56 pm was made by Jack, with a second by Bill. All ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk