Council Minutes and Agenda's

DRAFT MINUTES

June 4, 2003

The Village Board of Trustees met in regular session on June 4th, 2003, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Clerk Ladora Boyd, Trustee Bill Hatch, Trustee Bonnie Finn, Trustee Jack Gallion, Trustee Carole Jones, Trustee Sherry Catt, Trustee Debi Wilson and Treasurer Jan Miller.

Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Sgt. Larry Fear, Custodian Byron Sanders, Tom Compton (Daily News), David Connor (Connor & Connor, Inc.), Dale Davis, Linda Cravens (Oblong Gem), Amy Christman, Stacie Pohl, Kate Henderson and Kim Priest. Executive Session: Jeremy Robertson, Elise Nave, Kristin Avery and Randy Pine.

1. The meeting was called to order at 7:00 pm by Mayor Waldrop.

2. The Regular Meeting minutes of May 7th were approved with a motion by Bonnie and a second by Bill. All ayes, motion carried.

3. There were no additions or deletions to the agenda this month.

4. There were two delinquent water bill customers asking for extensions at the meeting this month. Peggy Williams can not be at the meeting so she left a note with Dale to present to the board. In her note, Mrs. Williams stated that she had a water bill due in the amount of $111.54. She wanted an extension until Friday, June 13th. The board granted the extension. Kim Priest came before the board to ask for an extension until Tuesday, June 10th. The board granted the extension.

5. David Connor came before the board with the results of the bid letting for the South Range Street Project. There was only one bid sent in. There was some discussion on the subject before the vote. Motion by Jack, with a second by Carole to award the South Range Street Project to Kieffer Brothers Construction Company, Inc. of Mt. Carmel, Illinois for the amount of $160,700.37. Ayes: Bonnie, Jack, Carole, Sherry and Debi. Abstain: Bill. Motion carried.

6. Motion by Sherry, second by Bill, to adopt ordinance #2003-0-456 "Prevailing Wage". All ayes, motion carried.

7. Motion by Carole, with a second by Sherry, to adopt ordinance #2003-0-457 " Appropriation". All ayes, motion carried.

8. Under Mayor's Comments: a.) Keith stated that the Lake Committee's Garden Party will be Saturday, June 7th at 6 pm (meal) and 7 pm entertainment. Tickets are on sale until Thursday, June 5th.

b.) The mayor stated that at 506 East Indiana Street that weeds as tall as the board room table. He contacted the bank that is supposed to have possession of the property, the bank stated that they don't have possession. Keith asked the board about hiring someone to mow the property and then put a lien on it to recover the cost. Motion by Bonnie, with a second by Bill, to hire someone to mow at 506 East Indiana Street and have the attorney put a lien on the property to recover the cost of mowing and attorney's fee. All ayes, motion carried.

c.) Keith stated that Eastern Illinois Sportsman Club will be holding a Fishing Rodeo on June 14th from 9 am to 11:30 am.

d.) Keith called Shannon Woodard to ask about the Water Tower Project funding. Shannon stated to Keith that the EPA was reviewing the bids today, what EPA had looked at were fine. In a week or two, the Village can officially award the bids on the Water Tower Project.

e.) Joy Fitzmaurice contacted Keith about a tree on her property (406 North Wilson Street) that could be a hazard. She would like to have the tree removed. The tree is also located on Village right-of-way. Gary and Jack have went up and looked at the tree. Motion by Jack, with a second by Bill, to have the tree removed and the Village will pay 50% of the bill and Ms. Fitzmaurice will pay the other 50%.

f.) Keith gave some figures for the board to think about. In Fiscal Year 2001, the Village received $120.38/per capita. In Fiscal Year 2002, the Village received $111.50/per capita. In Fiscal Year 2003, the Village received $103.11/ per capita. In Fiscal Year 2004, the Village is to receive $97.00 (estimated)/ per capita. The Village's population is 1580.

g.) Keith stated that there will be two new signs for the Oblong High School Math Team getting 2nd place in the state contest this year.

9. The treasurer's report was given by Jan. Jan stated that she will be contacting the banks for bids on the CD's that are coming due next month. Jan stated that right now the Village should hold off on transferring any money from checking to CD's.

10. Keith stated that the General Maintenance of the Streets bid letting was this morning. Bid were awarded to Lee Kintner & Sons, Inc. - Group 1 (Bit Materials{Seal Coat} & Seal Coat Aggregate CA-16{Crushed Stone}); Ambraw Asphalt, Inc. - Group 2 (Bit. Patch Mix); Jerry Ping Trucking, Inc. - Group 3 (Aggregate CA-6{Crushed Stone}) and Group 4 (Aggregate CA-3{Crushed Stone}); and Energy Culvert - Group 5 (Pipe Culverts TY1 10" Corr. Steel & Pipe Culverts TY1 12" Corr. Steel).

11. Motion by Bonnie, with a second by Debi, to pay the bills that were on the voucher and any utility bills, bills that will incur a late charge or reimbursements to employees. All ayes, motion carried.

12. Reports of Committees:

A. Police: Carole said that everyone had a copy of the monthly police report. Carole stated that the committee met on May 29th to interview 6 applicants for the officers position. The committee would like to hire 2 full-time officers. Carole stated that the Chief and Sgt. Fear will be attending an Anti-terrorism training session in Olney on June 11th sponsored by the Mobile Training Unit. The Chief and Sgt. Fear will also be attending a Search and Seize training session in Robinson on June 27th.

B. Buildings and Park: Sherry stated that there had been some trees and shrubs planted to replace some trees and shrubs that had died over the winter. Sherry also stated that there were 6 evergreen trees planted around the Santa House and had been purchased by the Oblong Ruritan. Corky Bolton purchased two small pine trees in memory of her husband.

C. Sidewalks and Lights: Gary stated that there is some repair work needed on the sidewalk on first block of South Range Street. There was a much needed repair done on the street at East Florida Street and South Range Street.

D. Street and Alley: No Report.

E. Water and Sewer: Gary stated that there will be a wastewater training session around the first part of July sponsored by IRWA, in St. Elmo, Gary or Travis or both of them would like to attend. Later this month there is a session on hydrants and valves at Shebyville that Gary and Travis would like to attend if their schedules will let them. The board approved.

F. Finance: Jan stated that she would be attending the Illinois Municipal Treasurer's Conference on June 29th thru July 1st at Tinley Park (near Chicago). Debi stated that the auditor will be meeting with the committee before the board meeting next month at 6 pm.

13. Bonnie wanted to clear up a misunderstanding about some lighted decorations purchased. The Lake Committee had approached the Mayor about the Village paying half on some lighted decorations for the Park at Christmas time.

14. Motion by Carole, with a second by Sherry, to go into executive session at 8 pm to discuss personnel. All ayes, motion carried.

15. Motion by Jack, with a second by Bill, to come out of executive session at 9:05 pm. All ayes , motion carried.

16. Motion by Jack, with a second by Bonnie, to hire Randy Pine and Kristin Avery as full-time officers and Elise Nave as a part-time officer. All ayes, motion carried.

17. A motion to adjourn at 9:08 pm was made by Jack, with a second by Bonnie. All ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk