Village of Oblong
JUNE 2009 DRAFT MINUTES
The Village of Oblong Board of Trustees met in regular session on Wednesday, June 3rd, 2009, in the Farley Room of the Municipal Building.
Members Mayor Randy Rich, Clerk Ladora Boyd, Trustee Rick Catt, Trustee Joe Campanella,
Present: Trustee Rick Houdasheldt, Trustee Ken Russell, Trustee Tony Madlem, Trustee Debi Wilson and Treasurer Jan Miller.
Others Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Tom Compton
Present: (Daily News), and Jarrett Johnson (Connor & Connor, Inc.).
1. The meeting was called to order at 7:00 pm by Mayor Rich.
2. The Village Clerk swore in Rick Catt, as trustee.
3. Randy stated that there needed to be two changes to May draft minutes. One of the changes was to line item #8 from the old main has been abandoned to several sections of the old main have been abandoned and replaced with new lines. The other changes was to line item #16F on the Finance Committee instead of Rick Catt, Ken Russell and Debi Wilson it will be Rick Catt, Ken Russell and Joe Campanella. The Regular Board Meeting minutes of May 6th, 2009, with the changes were approved with a motion by Joe and a second by Debi. All ayes, motion carried.
4. There were no additions or deletions to the agenda this month.
5. There were no water bill customers at the meeting this month.
6. Jarrett Johnson came to the meeting to give a brief update on the Route 33 Main Water line relocation project as June 3rd, there is only a little more leveling and seeding work to be done before Gary, Jarrett and Mike Munson start on the Punch List for the project. Jarrett stated that he feels that the projection will be finished by next month’s board meeting. Jarrett stated that Pay Estimate #6 for Munson Construction is $6,240.00, for work up to June 3rd and the amount for Inspection by Connor & Connor, Inc. for May is $3,151.12. Motion by Ken, with a second by Rick H., to pay the amount to Munson Construction and to Connor & Connor, Inc. for May Inspection. All ayes, motion carried. There was some discussion on the final inspection and if there was any more reimbursement coming from the State. Jarrett stated he would check with Shannon Woodard and get back to Randy with the answers.
7. Motion by Rick H., with a second by Rick C., to adopt Ordinance #2009-O-521 “Prevailing Wage Ordinance”. All ayes, motion carried.
8. Randy stated that all the Trustees had a copy of an ordinance, for consideration, on adopting certain procedures regarding dangerous and unsafe buildings. Randy stated that this ordinance may give the Village a little more legal standing with the issue of unsafe/abandoned buildings in the Village. Randy asked the Trustees to look this ordinance over and see if they had any changes that they felt needed to be made, so that the Board may adopt this ordinance at the July meeting of the Board. There was some discussion on the property at 405 South Adams Street.
9. Under Mayor’s Comments:
A. Randy mentioned that Ken and him had been looking into possibly renting a dumpster for citizens of Oblong to get rid of junk instead of fining them the first time. There was some discussion on this matter. It was decided that this issue needed to be tabled until next month.
B. Randy stated that the Village had received a “Thank you” card from the family of Mayor Gary Davis for the funeral arrangement.
C. Randy stated that the Illinois Department of Transportation (IDOT) had an issue with four (4) of the concrete light poles in the 200 block of West Main Street. He stated that if the Village would decide to put up any kind of metal pole, that the Village would be responsible for the installation and maintenance of the poles, wires and lights. Ameren would put a meter on these poles like they have with the banner lights. Randy stated that if Ameren would replace the poles; they would put in creosote poles. Randy stated that if he gets some estimates on the metal poles and costs, there may have to be a special meeting called to make a decision on this matter.
D. Randy stated that he had received a letter from IDOT on the handicap parking spaces on Main Street that the Village is not ADA compliant at this time. Randy said he was going to look further into the matter; there may have to be a special meeting called to make a decision on this matter.
E. Randy mentioned that he had been contacted by Mr. Colmark after Mr. Colmark had received the letter from the Village about the mowing of the Park Meadow Subdivision. Randy stated that Mr. Colmark said that he would be willing for the mowing payments to be taken out of the amount he receives of the property tax money. Randy told him that the Village needed for Mr. Colmark put that in writing. Randy stated that arrangements have been made with an individual to take care of the high grass and then the Village will take over the mowing for the rest of the mowing season.
F. Randy stated that there were two (2) applications for the Oblong Revolving Loan Funds. The two businesses were TNT Video, wanting to borrow $25,000, and The Hair Connection, wanting to borrow $10,150. Randy explained that 20% of the money was from the $25,000 that the Village had to obligate and 80% of the money is the grant from USDA Rural Development. The term of the loans will be 3% interest for 10 years because there is property involved. If there is only equipment involved then the length of the loan will be 5 to 7 years depending on the type of equipment. Motion by Rick C., with a second by Rick H., to grant the loan request from TNT Video and The Hair Connection. All ayes, motion carried. There was some discussion on the remaining balance of the grant.
G. Randy stated that while he is on vacation, from June 12 to June 22, Rick C. will be Mayor Pro-tem.
10. Reports of Committees:
A. Police: Joe stated that the committee had interviewed a young man for Part-time Patrol Officer position. Joe stated that it was the recommendation of the committee to hire him. The Board gave their approval. Joe stated that the new squad car is all equipped and in use; the only thing left is the detailing. Joe had passed around a picture of the new logo for the squad car. The Board approved of it. Joe stated that there would be a handgun qualification county wide on June 22. Chad explained the monthly report for May.
B. Building and Park: Debi stated that she had nothing to report for this month.
C. Sidewalks and Lights: Rick H. stated that he had nothing to report for this month.
D. Street and Alley: Tony stated that the committee would like to recommend that the Board give Gary and Chad the ability to make decision on changing certain side street intersection to 4-way stops during the construction on Route 33, if need be. There was some discussion on this matter. Motion by Tony, with a second by Joe, to give Gary and Chad the authority to make changes to side street traffic control. All ayes, motion carried. Gary mentioned that the Bid Letting for the annual maintenance of the Village streets would be June 4th at 10 am.
E. Water and Sewer: Ken stated that everything had already been taken care of earlier in the meeting.
F. Finance: Rick C. thanked Debi for initialing the bills and the adjustment to customer accounts in the Public Works Department for May. Rick asked for a volunteer for the month of June. Joe volunteer to initial the bills and the adjustment to customer accounts in the Public Works Department for the month of June. Rick stated that the annual raises for the employees was figured in the Working Budget. Motion by Rick C., with a second by Tony, to give a 2% raise across the board for the Village employees. All ayes, motion carried.
11. Motion by Debi, with a second by Tony, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. All ayes, motion carried.
12. There were two other items of business this month. Joe mentioned that the 2004 squad car has been sold as of today. Randy stated that IDOT asked if the Village would put a notice in the paper about having customers of the downtown businesses park off of Main Street during construction hours.
13. Motion by Rick H., with a second by Tony, to adjourn the meeting at 7:56 pm. All ayes, motion carried.
Ladora C. Boyd