Village of Oblong

February 4, 2015




The Village of Oblong Board of Trustees met in regular session on Wednesday February 4th, 2015, in the Farley Room of the Municipal Building.

Members Present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Rick Catt, Trustee Dave Hasty, Trustee Jay Haines, Trustee Ken Russell, Trustee Debi Wilson and Treasurer/Deputy Clerk Jan Miller.

Absent: Trustee Tony Madlem.

Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Tom Compton (Daily News), Chris Dewitt (WTYE/WTAY) and Mike McReynolds.

The meeting was called to order at 7:02 pm by Mayor Rich; with everyone standing and saying the Pledge of Allegiance.

The Regular Board Meeting Minutes of January 7th, 2015, were approved with a motion by Debi, and a second by Jay. Five (5) ayes, motion carried.

There were no additions or deletions to the agenda this month.

There was one Delinquent Water Bill customer at this month’s meeting. Mike McReynolds asked to be allowed to pay the rest of his water bill on Friday. The Board granted his request. Mike also asked if he could make additional payments towards future water usage. Gary told him that would be fine.

Randy stated that the Village had received a request from the Oblong Antique Tractor/Engine Club to use the park for their annual Antique Tractor/Engine Show on August 7th, 8th and 9th. The Board granted the request.

Motion by Rick, with a second by Debi, adopt Ordinance #2015-O-566 “An Ordinance to Amend Division XXXVIII – Utilities Section 38-3-88 Water Rates of the Revised Code of Ordinances of the Village of Oblong, Illinois”. Roll call vote: Rick – Aye, Dave – Aye, Jay – Aye, Ken – Aye, Debi – Aye. Motion carried.

Randy stated that there has been an application for the Revolving Loan Fund from Tom and Melinda Dennis for $20,000 for the business of Pizza-N-More. The Revolving Loan committee has recommended the loan with some stipulations as follows: a 3rd on their home, a 2nd on the business and a personal guarantee. Motion by Dave, with a second by Jay, to loan Tom and Melinda Dennis $20,000 from the Revolving Loan Fund. Ayes: Dave, Jay, Ken, Debi. Abstain: Rick. Motion carried.

There was some discussion on the agreements with Roger Colmark (TIF 1). Motion by Ken, with a second by Rick, to acknowledge and consent to the assignment agreement between Development Coordination Corporation (Jack Piper) and C & S Partnership (Gary W. Schreiner & Roger A. Colmark). Five (5) ayes, motion carried.

Motion by Jay, with a second by Debi, to acknowledge and consent to the assignment agreement between C & S Partnership (Gary W. Schreiner & Roger A. Colmark) and Roger A. Colmark (Individual). Five (5) ayes, motion carried.

Motion by Rick, with a second by Debi, to approve the agreement between the Village and Roger Colmark for the back payment of $109,410.06 which is the developer’s percentage of the TIF funds. Five (5) ayes, motion carried.

Randy stated that with the above payment to Mr. Colmark the general fund may need to borrow some funds from sewer to help with the rest of this month’s bills and payroll. Motion by Rick, with a second by Ken, to transfer money from the Sewer Checking Account to the General Checking Account in $10,000 increments as needed up to $50,000 and will be repaid as soon as possible. Five (5) ayes, motion carried.

Motion by Debi, with a second by Dave, to adopt the Village investment policy. Ayes: Dave, Jay, Ken, Debi. Abstain: Rick. Motion carried.

Mayor’s Comments:

Randy stated that the Trustees all had a report on what has been received from the TIF 2 and what has been paid out.

Reports of Committees:
Jay stated that he had nothing to report this month. Chad stated that he had given the trustees all a copy of what needs to be added to the illegal drugs section of the code book. There will be an ordinance ready for next month’s Board Meeting. Chad also stated that there will be training here on February 13th.

Building and Park: Debi stated that Gary has ordered some new tables for the Activity Center.

Sidewalks and Lights: Dave stated that he had nothing to report this month.

Street and Alley: Gary stated that he had nothing to report this month.

Water and Sewer: Ken stated that he had nothing to report this month.

Finance: Jan stated that she had e-mailed a copy of the updated Village Administration Policy and Procedure Manual what used to be the Village Handbook to the Board Members. Motion by Rick, with a second by Debi, to approve the updates and renaming of the Village Administration Policy and Procedure Manual. Five (5) ayes, motion carried. Jan mentioned that the Village has paid the tax amount due to Westmore Equity (Dollar General); received the MediaCom franchise fee and the farm rent from Dee Stoudt.

Development: Randy stated that there was nothing to report this month.

Tourism: Randy stated that there was nothing to report this month.

Motion by Jay, with a second by Ken, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. Five (5) ayes, motion carried

There were no other items of business this month.

Motion by Rick, with a second by Debi, to adjourn the meeting at 7:31 pm. Five (5) ayes, motion carried.

Respectfully submitted

Ladora Boyd, Clerk