APPROVED MINUTES

The Village of Oblong Board of Trustees met in regular session on Wednesday, August 3rd, 2016, in the Farley Room of the Municipal Building.

Members Present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Rick Catt, Trustee Jay Haines, Trustee Ken Russell, Trustee Teresa Fielder, Trustee Debi Wilson and Treasurer/Deputy Clerk Jan Miller.

Absent: Trustee Dave Hasty.

Others Present: Oblong Police Chief Chad Pusey, Chris Dewitt (WTYE/WTAY), Tom Compton (Daily News) and Mike McReynolds.

1.The meeting was called to order at 7 pm by Mayor Rich; with everyone standing and saying the Pledge of Allegiance.

2.The Regular Board Meeting Minutes of July 6th, 2016, were approved with a motion by Debi, and a second by Teresa. Five (5) ayes, motion carried.

3.There were no additions or deletions to the agenda this month.

4.There was one Delinquent Water Bill customer at this month’s meeting. Mike McReynolds asked the Board if he could pay his delinquent water bill in two installments. The Board granted his request.

5.Randy stated that the Village had received a request for the Deatherage Memorial Fund from Dr. Crystal Ballew, owner of Oblong Family Chiropractic Center, for the remodeling of her offices. Randy read the letter from Crystal about what she is planning to do (See attached letter).The Board discussed the issue. Motion by Teresa, with a second by Rick, to grant Dr. Crystal Ballew’s request for the Deatherage Memorial Fund ($17,098.00). Roll Call Vote: Rick-aye, Jay-aye, Ken-aye, Teresa-aye, Debi-aye. Motion carried.

6.Motion by Rick with a second by Jay, to adopt Resolution #2016-R-2 “Homecoming Parade Permit”. Five (5) ayes, motion carried. The Homecoming Parade will be held September 30, starting at 1:30 pm.

7.Motion by Debi, with a second by Teresa, to adopt Resolution #2016-R-3 “Halloween Parade Permit”. Five (5) ayes, motion carried. The Halloween Parade will be held October 29, starting at 7 pm.

8.Teresa spoke to the Board about the Spillman Police Software, that the City of Robinson has purchased, she feels that it would be in the best interest for the Village to go forward with the agreement with Robinson and budget next fiscal year for the portion of the maintenance cost (around $800 a year) for Oblong. The Board discussed the issue. The Board was in favor of proceeding with the software. Chad stated that he had been in contact with Councilman John Birkofer, and they hope to have the mutual agreement ready for next month’s Board Meeting.

9.Motion by Jay, with a second by Debi, to accept the resignation of Part-time Officer Dan Cheadle. Roll Call Vote: Rick-aye, Jay-aye, Ken-aye, Teresa-aye, Debi-ayes. Motion carried.

10.Randy stated that the Revolving Loan was not back from the Revolving Loan Committee. Randy stated that it should be ready to be voted on next month’s meeting.

11.Mayor’s Comments:
a.Randy stated that the Village had received a letter from MediaCom stating that there will be an increase on or about September 1, 2016, for the monthly rental of digital transport adapters by $1.
b.Randy stated that an individual had asked if the Village would allow for them to have an inflatable for a birthday party. Randy said that he contacted Gary to get his opinion. Gary told Randy that he did not have a problem with it. Randy stated that he had the girls contact the Village’s insurance representative. The company sent an e-mail in which they stated two issues they had: 1. they recommend against an individual from the general public bringing any inflatables, such as a bounce house, on the Village’s property for their own use; and 2. A registration/use form with waiver and hold harmless which would need to be signed and documented; see attachment. There was some discussion on this issue. Motion by Teresa, with a second by Ken, to adept the sample form with a form the Village has used in the past. Roll Call Vote: Rick-aye, Jay-aye, Ken-aye, Teresa-aye, Debi-ayes. Motion carried.
c.Randy mentioned that the Antique Tractor and Engine Show is August 12-14.
d.Randy stated that Chad will be issuing tickets for weeds and grass over 12” tall without giving warning first.

12.Reports of Committees:
a.Police: Teresa stated that Chad will be having training in Mattoon for Homicide investigation/interviewing on August 30 – September 1. There will be a National Night out on August 4, at Robinson Park from 5 – 8 pm, this is where the public and law enforcement can socialize. Chad will be in the dunking booth.

b.Building and Park: Debi stated that she had nothing to report this month.

c.Sidewalks and Lights: Randy stated that there was nothing to report this month.

d.Street and Alley: Jay stated that he had nothing to report this month.

e.Water and Sewer: Debi stated that the Village will need to fix the main lift station pump out at the Park. This could cost up to $42,000. Ken stated that there are six pumps and they were put in at the same time. Ken stated that he did not having anything else that needed to be reported this month.

f.Finance: Rick stated that he had nothing to report this month. Jan mentioned that the Village had received the 1st installment of property tax distribution money.

g.Development: There was nothing to report this month.

13.Motion by Ken, with a second by Jay, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. Five (5) ayes, motion carried.

14.There were two other items of business this month. Tom Compton mentioned that this weekend will be the Riverfest in Hutsonville. Tom also mentioned that Silverthorne is going to be raffling off a car and the proceeds will be divided between the four school districts in Crawford County. Tickets will be $10 dollars apiece.

15.Motion by Rick, with a second by Teresa, to adjourn the meeting at 7:35 pm. Five (5) ayes, motion carried.

Respectfully submitted

Ladora Boyd, Clerk (Revised 8/9/2016)