Village of Oblong

July 6, 2016

Draft Minutes

The Village of Oblong Board of Trustees met in regular session on Wednesday, July 6th, 2016, in the Farley Room of the Municipal Building.

Members Present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Rick Catt, Trustee Dave Hasty, Trustee Jay Haines, Trustee Ken Russell, Trustee Teresa Fielder, Trustee Debi Wilson and Treasurer/Deputy Clerk Jan Miller.

Others Present: Oblong Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Chris Dewitt (WTYE/WTAY), Tom Compton (Daily News), Mike McReynolds, Robinson Police Chief Chad Weaver, Robinson Councilman John Birkofer and Robinson Councilman Gene Sinclair.

The meeting was called to order at 7 pm by Mayor Rich; with everyone standing and saying the Pledge of Allegiance.

The Regular Board Meeting Minutes of June 1st, 2016, were approved with a motion by Ken, and a second by Teresa. All ayes, motion carried.

There were no additions or deletions to the agenda this month.

There was one Delinquent Water Bill customer at this month’s meeting. Mike McReynolds asked the Board if he could pay his delinquent water bill on Friday (7/8/2016). The Board granted his request.

John Birkofer came to the meeting to inform the Board of the new police software, from Spillman, that the City of Robinson had purchased. He stated that the only cost would be a percentage (Base on population) of the annual maintenance fee for the software. He stated that the amount for the Village, if the Board decides to participate, would be $778.83 per year. The City Of Robinson is wanting to enter into a 5 year intergovernmental agreement. Robinson Police Chief Chad Weaver spoke about the ability of shared information with this software between police departments. The installation of the software is 12 to 15 months out. The cost of the software covers the first year of maintenance cost, so the Village will have a couple of years before the Village would need to budget for the fee. Spillman will be doing a software presentation in Newton on July 13th, at 10 am in the Sunrise Community Center. The Board discussed the possibility of doing the intergovernmental agreement. The Board decided to make their decision at next month’s meeting.

Motion by Teresa, with a second by Dave, to issue a permit to William and Barbara Eberly for a Modular Home located in the 700 block of North Harrison Street. All ayes, motion carried.

Randy stated that he had met with Terry McCoy and Shirley Treadway to talk about the Crawford County Solid Waste Recycling. There is an agreement with the CCSWA that the Village was to contribute an amount based on the Village’s population. Randy stated that he had Ladora crunch some numbers to see what the amount would be. The amount is around $3 per person. There was some discussion on this matter. Motion by Dave, with a second by Rick, to give a $1,000 contribution to CCSWA at this time. Roll Call Vote: Rick-aye, Dave-aye, Jay-aye, Ken-aye, Teresa-Aye, Debi-aye. Motion carried. Dave volunteered to go to the meetings to represent Oblong. Teresa said if there was a meeting that Dave could not attend, she would go instead.

Debi stated that the Building/Park Committee met at 5:45 pm to discuss whether or not to set a limit on length of stay for out at the campgrounds. The Committee recommends not changing how long a camper can be out at the campgrounds, but if a problem arises the Committee will revisit the issue.

Rick stated that the Finance Committee met with Jodi Truitt, Kemper CPA, about the Village’s FY2016 Audit at 6 pm tonight. Rick stated that the Village got a clean audit.

Mayor’s Comments:
Randy asked the Board if they wanted to put the Village’s Property, Liability and Workers’ Comp Insurance out for bids this year. The Board decided to have the insurance put out for bids.
Randy stated that the Crawford County Fair will be the last full week of July.
Randy mentioned that he had been approached by a citizen about permits for animals inside the Village limits. Randy stated that the codebook show that only 4-H animals are allowed, and they need to apply with the Village for a permit at no charge.

Reports of Committees:
Police: Chad stated that the Junior Police Academy (JPA) was a success last month. There was a total of 37 that attended the JPA. Chad felt that it worked out real good doing outside of school.

Building and Park: Debi stated that the committee also discussed that the small fountain at the park is not working will being checking into getting it fixed; about damage being done by squirrels and a possible solution; and WIFI at the municipal building.

Sidewalks and Lights: Dave stated that he had nothing to report this month.

Street and Alley: Jay stated that he had nothing to report this month.

Water and Sewer: Ken stated that the North Range issue has been taken care of. Gary stated that the Edgewood Lane Water Project has been completed.

Finance: Jan stated that she had talked with Jodi Truitt and USDA about closing the Water Surplus Checking Account, which has a zero balance. She stated that she had noted this on the monthly checking balance report.

Development: There was nothing to report this month.

Motion by Debi, with a second by Dave, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. Four (4) ayes, motion carried.

There were no other items of business this month.

Motion by Rick, with a second by Dave, to adjourn the meeting at 7:54 pm. All ayes, motion carried.

Respectfully submitted


Ladora Boyd, Clerk