Village of Oblong

September 7, 2016

September 7th, 2016
The Village of Oblong Board of Trustees met in regular session on Wednesday, September 7th, 2016, in the Farley Room of the Municipal Building.

Members Present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Dave Hasty, Trustee Jay Haines, Trustee Ken Russell, Trustee Teresa Fielder, Trustee Debi Wilson and Treasurer/Deputy Clerk Jan Miller.
Absent: Trustee Rick Catt.
Others Present: Oblong Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Chris Dewitt (WTYE/WTAY), Tom Compton (Daily News) Kim Shafer and Mike McReynolds.

The meeting was called to order at 7 pm by Mayor Rich; with everyone standing and saying the Pledge of Allegiance.

The Regular Board Meeting Minutes of August 3rd, 2016, were approved with a motion by Teresa, and a second by Dave. Five (5) ayes, motion carried.

There was one deletion to the agenda this month. Randy stated that the mutual agreement between the Village and the City of Robinson will be brought up when the Spillman (Police) Software has been installed at RPD; this could be a year or more down the road. Chad has signed the “Shared Agency Computer Software End User License Agreement” for Spillman Technologies, Inc.

There was one Delinquent Water Bill customer at this month’s meeting. Mike McReynolds asked the Board if he could pay his delinquent water bill on Friday, September 9th. The Board granted his request.

Kim Shafer came before the Board to request the use of the 4-way stop by the Oblong Casey’s General Store Employees for collecting donations for St. Jude’s Children. She asked if they could do the collection on two days (October 1st & 15th from 8 am to 1 pm). The Board granted her request.

Gary stated that Tim Attaway called him to ask if he would put in the request from the Community Service Club for the use of the park on September 17th from 6 pm to 10 pm for “Oldies in the Park” (this is the 16th year for this event). The Board granted the request.

Randy stated that the Shriners would like to use the 4-way stop on September 17th from 8 am to 12 pm (Noon). The Board granted their request.

Motion by Debi, with a second by Jay, to adopt Ordinance #2015-O-579 “Tax Levy Ordinance”. Roll Call Vote: Dave-aye, Jay-Aye, Ken-aye, Teresa-Aye, Debi-aye. Motion carried.

Randy stated that there has been a Revolving Loan request from Jacob Bower and the Revolving Loan Committee has recommended approval. Motion by Teresa, with a second by Ken, to loan Jacob Bower $19,000 from the Revolving Loan Fund upon approval from the banks and with a signed personal guarantee and sufficient collateral. Roll Call Vote: Dave-aye, Jay-aye, Ken-aye, Teresa-aye, Debi-aye. Motion carried.

Mayor’s Comments:
Randy stated that the Village’s Fall Clean-Up is October 20th. Everything needs to be bagged, boxed or bundled and no car parts, chemicals, appliance with Freon, construction material and yard waste.
Randy stated that the Board needs to set Trick or Treat Night for the Village. The Board set the date of October 31st from 5 pm to 8 pm and only houses with their porchlight on.
Randy mentioned that the week of September 11th-17th is Illinois Rail Safety Week. (See Attached Press Release).
Randy stated that Gary had been asked by representative of the Christian Children’s Home if they could do the 5k Spooktacular Run on the morning of October 29th same route as last year. The Board approved the request.
Randy stated that the Village has received a “Thank You” card from Bob Gher of the Crawford Solid Waste Recycling Center (CSWRC).

Reports of Committees:
Police: Teresa stated that Chad had received a request for two high school students to do Job Shadowing with him. Chad stated that he has done this in the past and that they will sign a waiver form and wear a vest. He also stated that he will not risk their safety at any time. Teresa mentioned that Chad has received a “Thank You” letter for his participation in the Job Shadowing Program.

Building and Park: Debi stated that she had nothing to report this month. Gary stated that there was a verbal agreement made when the Recycling Building was brought over that the Village and Oblong Township would split the cost of repairs and upkeep on the building. He stated that Township had purchased the paint for the building and the Village donated the manpower to paint the building. He also mentioned that the roof on the recycle building is needing replaced soon. He wanted to know if the Board wanted him to get some estimate for this repair, if the Township Board still wants to honor the verbal agreement. The Board gave Gary permission to get estimates on the repair.

Sidewalks and Lights: Dave stated that he had nothing to report this month.

Street and Alley: Jay stated that he had nothing to report this month. Gary stated that in the near future the Chip N Seal will be done on the streets, no set date yet.

Water and Sewer: Ken stated that the repairs on Lift Station #2 have been completed. Gary stated that Lift Station #2 does the most work of the four lift stations and that Lift Station #3 will probably need repairs done in the near future.

Finance: Randy asked if there was anything that needed to be reported this month. Jan mentioned that the Village’s AFR is not available yet from the State.

Development: There was nothing to report this month.

Motion by Jay, with a second by Teresa, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. Five (5) ayes, motion carried.

There were no other items of business this month

Motion by Jay, with a second by Teresa, to adjourn the meeting at 7:28 pm. Five (5) ayes, motion carried.

Respectfully submitted


Ladora Boyd, Clerk