Village of Oblong

January 8, 2020

Draft Minutes

The Village of Oblong Board of Trustees met in regular session on Wednesday, January 8th, 2020, in the Farley Room of the Municipal Building.

Members Present: Mayor Teresa Fielder, Clerk Ladora Boyd, Trustee Angie Fear, Trustee Jay Haines, Trustee Dave Hasty, Trustee Bill Burke, Trustee Keith Waldrop and Treasurer Jan Miller,
Absent: Trustee Jeron Harris.
Others Present: Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Tom Compton (Daily News) and Chris Dewitt (WTYE/WTAY).

The meeting was called to order at 7 pm by Mayor Fielder with everyone standing for the Pledge of Allegiance.

The Regular Board Meeting Minutes of December 4th, 2019, were approved with a motion by Keith and a second by Angie. Five (5) ayes, motion carried.

There were no additions or deletions to the agenda this month.

There were no Delinquent Water Bill customers at the meeting this month.

Motion by Bill, with a second by Dave, to Adopt Resolution #2020-R-1 “A Resolution Authorizing the Sale of Surplus Public Real Estate”. Roll Call Vote: Angie – Aye; Jay – Aye; Dave – Aye; Bill – Aye; Keith – Aye. Motion carried.

Jan informed the Board of the payments of 75% of Property Taxes collected in the TIF Districts to Roger Colmark & Westmore Equity (Dollar General) from the TIF Checking Account.

Mayor’s Comments:

Teresa mentioned that with winter being the season for cold/bad weather, she wanted to stress to animal owners to make proper accommodation for the animals when it is extreme weather.

Reminder to all citizens to not park in the street when the snow is on, so that the Public Works Department can get the streets plowed.

Reports of Committees:

Police: Jay stated that the committee had a meeting before the Board meeting to discuss the hiring of more Part-Time Officers. The committee is recommending that the hourly rate of pay for the Part-time Officers be raised from $15/hour to $20/hour. Motion by Jay, with a second by Bill, to raise the hourly rate for Part-Time Officers from $15 to $20 starting February 1, 2020. Five (5) ayes, motion carried.

Building & Park:

Keith stated that he had picked up a form for the new electric sign out at the Park, which give the particulars on what will be displayed and how much it will cost for the messages being displayed. Keith stated that the forms can be picked up and returned at the Village Market on Main to Andrea Rich. Gary mentioned that eventually the Chamber of Commerce hopes to have the form on-line where the individual can fill it out and pay for the message.
Keith mentioned that the bench, purchased by the Community Club, is sitting in front of Harmon’s Drug Store, but that it can be moved to other locations as needed.
Keith stated that the Community Club has approved another mural to be painted, which will be located on the Ida Mae Boutique Building, this Spring sometime.
Keith asked for some ideas for a photo op display (ex. the Farmer and his wife from the famous American Gothic painting).
Keith stated that he had talked with Senator Dale Righter about the two projects the Village had asked for financial help with. Senator Righter stated that the projects are being evaluated. Keith stated that he will get back in touch with Senator Right in 3 weeks.

Sidewalks & Lights: Bill stated that he had nothing to report this month.

Street & Alley: Angie stated that she had nothing to report this month.

Water & Sewer: Dave stated that the committee is hoping to get the Sewer Dredging Project started late on this year. The committee is wanting to see how Greenup’s projection goes, this will give the committee an idea of how to proceed with the Village’s project.

Finance: Teresa stated that Jeron sent some information about the issue with 6 of the Village’s computers’ software needing to be updated due to the older version will no longer be backed by the companies because of Windows 7 is obsolite. Jeron recommended that the Village purchase 6 new computers since the old computers are more than 5 years old. He had gotten 3 quotes and reviewed them and recommended that the Village Board go with a quote of $9,786.18 from Kemper Technology. The bid includes the cost of computers, software and labor. Motion by Bill, with a second by Jay, to table any decision on the purchase of new computers so that the Trustees can all look at all the quotes. Five (5) ayes, motion carried.

Jan stated that the Trustees needed to adopt the Investment Policy and accept the Contract renewal dates list for the new calendar year. Motion by Bill, with a second by Keith, to adopt that Investment policy and except the Contract Renewal Dates List for 2020 calendar year. Five (5) ayes, motion carried.

Development: Bill stated there has been three lots sold in Park Meadow Subdivision this leaves only 2 more lots in Phase I. Bill stated that there is possibly a problem with the wording of the new Covenant for Park Meadow. He is going to get with Randy Rich to review the covenant, if there is a problem with the wording then the Village will have to have Mr. Colmark sign off on any wording changes plus get Frank to make new covenant sheet. Bill also mentioned that there will be a new business coming to the area in the near future.

Ad Hoc (Dilapidated/Unsafe Buildings & Ordinances): Teresa stated that the next Ad Hoc meeting is scheduled for January 29th, 2020, at 3:30 pm. Dave Hasty stated that there will be an organizational meeting on January 21s , at 6:30 pm in the Activity Center for the Oblong 54 Club. This is open to anybody who is interested in the club.

Motion by Jay, with a second by Dave, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees Five (5) ayes, motion carried.

There were no other items of business this month.

Motion by Angie, with a second by Keith, to adjourn the meeting at 7:39 pm. Four (4) ayes, one (1) nay, motion carried.

Respectfully submitted

 

Ladora Boyd
Clerk