Village of Oblong
Agenda
July 6, 2022
5 pm
The Village of Oblong Board of Trustees met in regular session on Wednesday, July 6th, 2022, in the Farley Room of the Municipal Building.
Members Present: Mayor Teresa K. Fielder, Clerk Ladora Boyd, Trustee Jay Haines, Trustee Dave Hasty, Trustee Carrie Hays, Trustee Keith Waldrop, Trustee Jeron Harris and Treasurer Jan Miller.
Absent: Trustee Angie Fear.
Other Present: Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Chris Hinterscher, Resa Shaner (Crawford County Development Association), Leonard Hanson, Chelsey Hanson, Bill Burke, Angela Downing (Robinson Daily News) and her daughter.
• The meeting was called to order at 5 pm by the Mayor. Teresa asked everyone to stand and say the Pledge of Allegiance to the U.S. Flag.
• The Regular Board Meeting Minutes of June 1st. 2022, were approved with a motion by Jay, with a second by Jeron. Five (5) ayes, motioned carried.
• There was one Addition to the agenda this month. Chelsey Hanson came to the meeting to get permission to set a camper on Mike and Cindy McReynolds’property for her family to stay in until the fire damage to their home is fixed. Chelsey stated that the insurance adjustor will be coming next week (July 11th – 15th); then it will probably be two weeks before the insurance company will give the go ahead to start the work to fix the fire damage. Chelsey stated that the work would take between 6 to 8 weeks to complete. The Board granted the request with the stipulation that Chelsey bring in a copy of the insurance and license (registration) on the camper to Ladora. Teresa also asked that Chelsey come to the next month’s (August) Board Meeting and give an update on the work and schedule of completion.
• There were no Delinquent Water Bill customers present this month.
• Chris Hinterscher came before the Board to let them know that he has purchased the old Freedom Station on West Main Street and the house behind it. He stated that his plans are to tear down the house and bring the station back to its former looks and make it a liquor store with video gaming. He also would like the Board to consider following the Crawford County rules to letting him have the liquor store open on Sundays from 12 pm (noon) to 8pm. He plans on closing the Village Tap, if the Board will agree to this proposal. There was some discussion and a few questions by the Board. One question was if he still planning on having a drive-up window for individuals to purchase package liquor. Chris stated he was planning but has not decided exactly where he will have the window. The Board agreed to go ahead and get the ordinance done to make the necessary changes to the Village’s codebook.
• Motion by Jeron, with a second by Carrie, to accepted the MFT bid for chip-n-seal of certain streets in the Village from Lee Kintner & Sons Ins in the amount of $29,498.72. Five ayes, motion carried.
• Teresa informed the Board that the Village’s Electric Aggregation Contract will expire December, 2022. This is the cost of electricity supply for Village residents and small business. Motion by Keith, with a second by Dave, to have Teresa as the representative for the Village to execute a contract for supply of electricity on bid day; if Teresa is unable to be available she may appoint the alternative representative. Five (5) ayes, motion carried.
• Jay stated that he had contacted Flat Rock Telephone Co-Op and Consolidated Communications asking for bids on a new phone system for the Village. Jay stated that he had received one bid and it was from Flat Rock Telephone Co-Op for $2,836.50 this includes 6 Duplex/Backlit Telephone; if additional phones are needed that will be at a cost of $209.95 per phone. Motion by Keith, with a second by Jeron, to accept the bid from Flat Rock Telephone Co-Op in the amount of $2,836.50 plus cost of any additional telephones over 6 for new phone system. Five (5) ayes, motion carried.
Keith stated that he had an estimate for the replacement of 600’ of the walking path around the Oblong Lake that needs to be done due to tree roots. The estimate is in the amount of $31,750. It was decided to table any decision until next month’s Board Meeting.
• Mayor’s Comments:
• Teresa stated that Shannon, from Connor & Connor, Inc., has advertised for bids on the Sewer Lagoon Project. The date for opening the bids is July 14th at 9am.
• Teresa mentioned that the Marathon signage regulations for the spillway fence had been given to T Graphics.
• Teresa stated that the June Hometown Pride Award winner was Ladonna Harris (305 North Farley Road.
• Teresa wanted to remind everyone that the Crawford County Fair will be Saturday, July 23rd through Saturday, July 30th.
• Teresa mentioned that Crawford County will have an Electronics Take Back Day on September 30th at Robinson Solid Waste. She stated that there were no further details at this time.
• Reports of Committees:
• POLICE: Jay stated that he had nothing to report this month. Jay stated that Chad had something to report. Chad read his letter stating that he was retiring as Police Chief effective August 8th, 2022 to the Board. Since Chad is retiring, K-9 Officer Ruger will as be retiring. Jay stated that there will be a committee meeting Wednesday, July 13th at 6 pm.
• BUILDING/PARK: Keith stated that there will be a Meeting for the Village Citizen to come if they have any question or suggestion they would like to make to the Board. The meeting date is Tuesday, July 12th, at 6:30pm to 8 pm.
• SIDEWALK/LIGHTS: Carrie stated that she had no report for this month.
• STREET/ALLEY: Gary stated that he had no report for this month.
• WATER/SEWER: Dave stated that there was nothing to report this month.
• FINANCE: Jeron stated that he had nothing to report this month. TREASURER’S REPORT: Jan stated that the Board had a copy of the Bank Balances and available cash reports. CLERK’S REPORT: Ladora stated that she had nothing to report this month.
• DEVELOPMENT/ADHOC (Beautification/Ordinance):
• Teresa stated that Resa attended the Ad Hoc meeting. Some items that were brought up were as follows:
• Marathon/Hershey are working on marketing plans
• Village possible consideration on purchasing the undeveloped land in Park Meadow Subdivision and HAVE Dieterich’s TIF coordinator come and make a presentation to the Board. A tentative date of Monday, July 18th was decided. Resa mentioned that there is still planning for additional daycare facilities.
• Teresa stated that Gary is currently working on Tiny House Regulation and an application form to be voted on at the August Board Meeting
• Teresa mentioned that the vacant house located at 202 North Washington Street has been demolished.
• The next meeting of the committee will be July 20th at 3 pm; this one week earlier than normal due to the fair being the last week of July.
• Motion by Jay, with a second by Keith, to pay the bills that were on the Warranty List and any utility bills, bills that will incur a late fee or reimbursements to employees-AC renters-Water Customers. Five (5) ayes, motion carried.
• There was one other item of business this month. Keith asked about possibly getting some extra help for storm damage clean-up, playground equipment assembly and general help as needed. Gary stated that Terry Manhart and Don Yager will help on an as needed basis.
• Motion by Jeron, with a second by Jay, to adjourn the meeting at 6:09 pm. Five (5) ayes, motion carried.
Respectfully submitted
Ladora Boyd, Clerk